INVOICE

Invoice is a legal document given to the customer or client, as a record of goods  sold to the customer or client. You the vendor provider need to retain a copy as a record of your sales. The customer or client needs to retain a copy as a record of their purchases or expenses. It indicates to the customer how much is due or how much has been paid by the customer. You would normally send it together with the delivery of the goods, or you may also send it separately in the mail after delivery of goods.

Basically divide the Invoice into 3 main parts:

•  Top part
•  middle part
•  bottom part

1. Invoice Top Part

Your letter head: Your business name, address, telephone, & email address if available.

If your registered to bill and collect tax, you may also need to include your Tax Registration number. This can usually be indicated just below the words "Tax Invoice."

An invoice number. This a running serial number that you maintain. You should only have one number per invoice issued. Hence, no 2 invoices should have the same number.

An invoice date

Your payment terms or how soon you expect to be paid. E.g. "Cash", "30 days" etc.

Your customer or client name and address.

2.  Invoice (Middle Part)

A description of the goods your supplying, quantity, unit of measure, price per unit and total amount for individual items. In the case of services, your brief scope of work and amount for individual items.

3. Invoice (Bottom)

Total Amount of all individual items.

If applicable, a tax amount and total after tax.

Payment instructions if necessary. Tell recipients how to make out their check (cheque) payment. If you expect payments by wire transfer, you should provide your bank account number and details here.

delivery instructions, goods return policy, overdue payment policy etc.

other states we have used to CST Form.